How to Order a Ukrainian Police Certificate for Canadian PR — Without Going Back to Ukraine
You’re a Ukrainian immigrant in Canada. IRCC wants a police certificate from Ukraine. And you have no idea how to get a paper original with a live stamp, a certified English translation, and international delivery — all within 60 days — while living in Mississauga, Edmonton, or Halifax. We are happy to help you with that.
First: What IRCC Is Actually Asking For
When your PR document checklist says “police certificate from Ukraine,” the full official name of the document is:
Extract from the Information and Analytical System of Records of Data on an Individual’s Criminal Prosecution and a Criminal Record
This is issued by Ukraine’s Ministry of Internal Affairs (MVS). Ukrainians sometimes call it Vytiah (Витяг) or dovidka pro nesudymist. In Russian it’s known as spravka o nesudimosti. In Canadian immigration language — it’s simply the Ukrainian Police Clearance Certificate, or Ukrainian PCC.
IRCC uses it to verify that you are not criminally inadmissible to Canada. It must come as a paper original — not a screenshot, not a PDF from the Diia app, not an email from a Ukrainian government portal. A physical document with a wet ink stamp and a live signature from a Ukrainian MVS official.
Who Needs It and When
You need a Ukrainian police certificate for Canadian PR if:
You lived in Ukraine for 6 or more consecutive months since you turned 18 — regardless of how long ago that was, and regardless of whether you currently hold another citizenship or reside in a third country.
This applies to all major PR pathways:
Express Entry streams: Federal Skilled Worker Program (FSWP) · Canadian Experience Class (CEC) · Federal Skilled Trades Program (FSTP)
Provincial Nominee Programs (PNP): Ontario Immigrant Nominee Program (OINP) · BC Provincial Nominee Program (BC PNP) · Alberta Advantage Immigration Program (AAIP) · Saskatchewan Immigrant Nominee Program (SINP) · Manitoba Provincial Nominee Program (MPNP) · Nova Scotia Nominee Program (NSNP) · New Brunswick Provincial Nominee Program · PEI Provincial Nominee Program · Newfoundland and Labrador Provincial Nominee Program · Yukon Nominee Program
Other federal programs: Family Sponsorship · Atlantic Immigration Program · Rural and Northern Immigration Pilot · Agri-Food Pilot · Caregiver programs
When to order — the timing trap
The Ukrainian police certificate for the country where you currently live must be issued no more than 6 months before your PR application submission date.
If you currently live in Canada and Ukraine is a previous country of residence — the certificate must have been issued after the last time you lived there for 6 consecutive months or longer.
Getting this wrong is expensive: order too early and the certificate expires before you submit. Order too late and you miss your 60-day ITA window. We help you calculate the right ordering window based on your specific situation.
Express Entry applicants: do not wait for your Invitation to Apply (ITA). Order now. An ITA can arrive at any time, and once it does, you have 60 days to submit a complete package. Ukrainian police certificates take 3–10 business days to obtain in Ukraine — plus translation and shipping. You may not have time to spare.
The Three Ways to Get It — and Why Two of Them Fail
Option 1: Apply through the Ukrainian Embassy or Consulate in Canada
The Embassy of Ukraine in Ottawa, and consular offices in Toronto and Vancouver, can forward your request to Ukraine’s MVS on your behalf. Documents are sent to 310 Somerset St. West, Ottawa, with a prepaid return envelope.
The problem: Appointment availability is extremely limited. Processing takes weeks to months. And the certificate that comes back still will not have a certified English translation — you have to arrange that separately. The total timeline frequently exceeds 60 days. This route works as a last resort, but not as a primary strategy for Express Entry.
Option 2: Use the Diia app or Ukraine’s MVS online portal
Ukraine’s government allows citizens to generate an electronic police certificate through the Diia mobile application or the MVS online service using a qualified electronic signature (KЕP).
The problem: IRCC does not accept this format. Their guidelines state that police certificates must be colour scans of the original paper certificate. The Diia version is a digital document with an electronic stamp — it is not a paper original with a wet ink signature and physical seal. Submitting it risks rejection of your entire PR application.
Option 3: Authorized representative in Ukraine (the correct route)
Ukraine’s law explicitly allows a person to authorize a representative to obtain a police certificate on their behalf at the Informatization Department of MVS — confirmed by the official Government of Canada website. This requires a notarized power of attorney from you, which can be signed at a local Canadian notary or at a Ukrainian consulate.
This is the route we use. It produces a proper paper original — the only format IRCC accepts.
How Our Remote Service Works — Step by Step
We handle everything from Ukraine while you stay in Canada. Here is exactly what happens:
Day 1 — You contact us Send us a message with your name, province, PR stream, and your ITA deadline if you have one. We confirm the requirements for your specific application type and give you a clear timeline and price. No commitment required at this stage.
Day 1–3 — Passport scan and power of attorney You send us a scan of your Ukrainian passport. We prepare the power of attorney text. You sign it at a local Canadian notary (most cities have Ukrainian-speaking notaries) or at the Ukrainian consulate. You send us the signed document — digitally or by courier.
Day 3–13 — Certificate obtained in Ukraine Our authorized representative submits the request to the Informatization Department of MVS Ukraine in Kyiv. The paper original is issued with a QR verification code, wet stamp, and live signature. This step takes 3 to 10 business days under standard processing, or faster on an expedited basis.
One important detail: your registration address in Ukraine does not matter. We file from Kyiv for clients originally from Lviv, Odessa, Kharkiv, Dnipro, Zaporizhzhia, or any other region.
Day 13–15 — Certified English translation A professional translator certified to IRCC standards completes the English translation of your certificate. The translation includes the translator’s full name, professional association membership number, and official stamp or seal — exactly as IRCC requires. French translation is also available for Quebec immigration streams and French-language Express Entry pathways.
Day 15–20 — Shipping to your Canadian address We ship via DHL, FedEx or UPS with full tracking. Transit time from Kyiv to major Canadian cities: 3 to 5 business days. You receive the paper original and certified translation together, ready to scan in colour and upload to your IRCC portal — or to include in your paper application package.
We Ship to Every Province and Territory
We deliver Ukrainian police certificates with certified English translation to any address in Canada:
Ontario
Toronto · Ottawa · Mississauga · Brampton · Hamilton · London · Markham · Vaughan · Kitchener · Windsor · Oakville · Richmond Hill · Barrie · Sudbury · Thunder Bay · Kingston · Guelph · Waterloo · Oshawa · St. Catharines
British Columbia
Vancouver · Surrey · Burnaby · Richmond · Kelowna · Abbotsford · Coquitlam · Langley · Saanich · Victoria · Kamloops · Nanaimo · Prince George · Chilliwack
Alberta
Calgary · Edmonton · Red Deer · Lethbridge · St. Albert · Medicine Hat · Grande Prairie · Airdrie · Spruce Grove · Leduc
Quebec
Montreal · Quebec City · Laval · Gatineau · Longueuil · Sherbrooke · Saguenay · Lévis · Trois-Rivières · Terrebonne
Manitoba
Winnipeg · Brandon · Steinbach · Winkler · Thompson · Portage la Prairie
Saskatchewan
Saskatoon · Regina · Prince Albert · Moose Jaw · Swift Current · Yorkton
Nova Scotia
Halifax · Dartmouth · Sydney · Truro · New Glasgow
New Brunswick
Fredericton · Moncton · Saint John · Miramichi · Bathurst
Newfoundland and Labrador
St. John’s · Mount Pearl · Corner Brook · Gander
Prince Edward Island
Charlottetown · Summerside
Northern Canada
Whitehorse (Yukon) · Yellowknife (Northwest Territories) · Iqaluit (Nunavut)
If your city isn’t listed — we ship there too. The list above is not exhaustive.
What the Certificate Contains — and What Happens With a Past Record
The Extract from the Information and Analytical System of MVS Ukraine reflects the state of Ukraine’s criminal records registry on the exact date it is formed. The document confirms:
- whether criminal proceedings were ever initiated against the person under Ukrainian law
- whether an active, suspended, expunged, or pardoned conviction exists
- whether the person is subject to any restrictions under Ukraine’s Code of Criminal Procedure
- whether the person is listed on any wanted persons database
The certificate is issued regardless of whether a record exists. It does not get withheld because someone has a criminal history — the document is a right, not a reward.
If you have a past conviction in Ukraine
Disclose it. IRCC cross-references information, and inconsistencies are treated as misrepresentation — which is a far more serious problem than the original conviction. A pardoned or expunged conviction must still appear on the certificate, but most expunged offences do not make a person inadmissible to Canada under current IRCC guidelines. Admissibility is assessed case by case. Contact us for a pre-order consultation if you have questions about your specific situation.
IRCC’s Exact Requirements — What the Document Package Must Include
Getting the document is only half the job. To be accepted by IRCC, your Ukrainian police certificate submission must meet these standards:
Original paper certificate — not a digital file, not a photocopy. The document must have a physical wet ink stamp and live signature from a Ukrainian MVS official.
Colour scan — IRCC requires scanned copies of the original certificate in colour. Black-and-white scans, certified true copies, and photocopies will not be accepted and may result in application rejection.
Certified English (or French) translation — the translator must be a member in good standing of a professional translation association. Their translation must include their full name, association membership number, and an official seal or stamp in English or French. An uncertified translation — even from a fluent bilingual professional — does not meet this requirement.
Timing — if Ukraine is your current country of residence, the certificate must be issued within 6 months of your application submission. If it is a previous country of residence, the certificate must post-date your last stay of 6+ consecutive months there.
We verify all of these requirements against the current IRCC checklist for your specific program before shipping.
Frequently Asked Questions From Ukrainians Across Canada
I’m in Toronto / Vancouver / Calgary — do I need to go anywhere in person?
No. Our service is fully remote. You send us a passport scan via messenger. A Canadian notary handles the power of attorney signing in your city. Everything else happens in Ukraine. The finished document arrives by courier at your home address.
My ITA deadline is in 3 weeks. Is it too late?
Contact us immediately. On an expedited basis, we can obtain the MVS certificate in 3 to 5 business days. Add 1 to 2 days for certified translation and 3 to 5 days for international courier delivery. In favourable conditions this fits inside 3 weeks. We will tell you honestly on day one whether your deadline is achievable.
I used Diia to get a Ukrainian police certificate — will IRCC accept it?
Almost certainly not for PR purposes. IRCC requires a colour scan of a paper original with a wet stamp and live signature. The Diia electronic certificate does not meet this standard. If you have already submitted it, contact an immigration consultant about your options.
Does the Ukrainian embassy in Canada handle this faster?
In most cases, no. Embassy processing is slow and appointment availability is limited. More importantly, the Embassy does not provide certified English translation or any document preparation service — you still have to organize translation separately. Our service is typically faster end-to-end.
I need police certificates from multiple countries — Ukraine, Poland, Germany. Can you help?
We specialize in Ukrainian police certificates. For other countries we can advise on where to apply and, in some cases, connect you with trusted partners. Many Ukrainian immigrants who lived in Poland before coming to Canada also need a Polish police certificate — ask us about this when you contact us.
Can someone with a criminal record in Ukraine get Canadian PR?
Having a criminal record in Ukraine does not automatically disqualify you from Canadian permanent residence. IRCC evaluates each case individually based on the nature of the offence, the sentence, and how much time has passed. Pardoned or expunged convictions are treated differently from active ones. Do not attempt to conceal a record — disclose accurately and seek proper immigration legal advice.
What if I have no passport — I’m a Ukrainian refugee with different documentation?
Contact us directly. Depending on your documentation situation, there may be alternative approaches or a letter of explanation may be required for your IRCC application. We deal with complex cases regularly.
I’m applying through a Quebec PNP stream and need French translation. Is that available?
Yes. We provide certified French translation alongside or instead of English translation, for applicants going through Quebec immigration pathways or French-language Express Entry draws.
Additional Ukrainian Documents We Obtain for Canadian Immigration
Many PR applicants discover they need more than just the police certificate. We obtain and process the following Ukrainian official documents remotely:
Birth Certificate (duplicate) — required for Family Sponsorship and children’s PR applications. Obtained from Ukraine’s Civil Registry (RACS) without you returning to Ukraine.
Marriage Certificate or Divorce Decree — for spousal PR and Family Sponsorship. We obtain originals and arrange certified translation into English or French.
Single Status Letter (Certificate of No Impediment to Marriage) — confirms the person is not currently married in Ukraine. Required for marriage registration in Canadian provinces.
Court Orders and Judgments — adoption orders, custody decisions, divorce decrees. Required for various family-based immigration applications.
Ukrainian Driving Record — occasionally requested during Canadian license conversion processes in certain provinces.
Order Now — Contact Us
The earlier you order, the more options you have. Ukrainian police certificates have real processing timelines — starting before your ITA arrives is always the right call.
📞 Phone / Viber / Telegram: +38(067)867-31-07
Message us with: your province, your PR stream (Express Entry, PNP, Family Sponsorship, etc.), and your ITA deadline if you have one. We respond the same business day with a confirmed timeline, exact price, and next steps.
Ukrainian Police Clearance Certificate for Canada PR — paper original, certified English translation, shipped to any province.