Police Clearance Certificate from Poland (KRK) order online.
Obtaining a Polish police clearance certificate does not require travel to Poland or personal attendance before any authority. In practice, the document can be requested and issued through a representative acting under a Power of Attorney (not notarised), with the entire procedure handled remotely. Police Clearance Certificate from Poland.
This certificate is an official extract from the Krajowy Rejestr Karny. It confirms whether an individual has a criminal record registered in Poland and is routinely required for immigration, employment screening, residence procedures, and other formal purposes.
Legal Nature of the Certificate
In Polish administrative practice, the document is not issued by the police as such. It is certified and delivered by the National Criminal Register (KRK), a register maintained under the Ministry of Justice.
The certificate constitutes formal confirmation of:
- absence of entries in the register, or
- existence of specific records, if applicable
For international use, this document is commonly referred to as a “police clearance certificate”, although its formal designation remains a ‘Request of Inquiry for Information on an individual’ submitted with the court and issued from the National Criminal Register.
Representation by Power of Attorney
Where the applicant is outside Poland, the request may be submitted by an authorized representative.
The procedure is straightforward:
- a Power of Attorney form is filled out and signed no notarisation is neede (the form is provided)
- the client files this POA to us by any mail
- our representative files the application with the KRK
- the issued certificate is collected and delivered
- apostille is affixed if required
No appearance before Polish authorities is required at any stage.
This method is standard and widely used in cross-border administrative practice.
Practical Requirements for Police Clearance Certificate from Poland.
To prepare the application, the following data is required:
- full name (as shown in passport)
- date and place of birth
- copy of a valid identity document
- signed Power of Attorney
- mother’s maiden name
A PESEL number, if previously assigned, may be included but is not mandatory.
Accuracy of personal data is essential, as the register search is conducted strictly on the basis of identifying information.
Processing and Issuance
Once submitted, the application is processed by the National Criminal Register.
In standard cases, issuance takes place within several business days.
Upon issuance:
- the document is checked for correctness
- a scanned copy is provided immediately
- the original may be dispatched by courier if required
Timeframes may vary depending on administrative workload.
Use Outside Poland
For submission abroad, additional formalities may be required depending on the receiving authority.
We affix Apostille
Where applicable, an apostille may be affixed to the certificate to confirm its authenticity for international use under the Hague Apostille Convention.
Certified / Sworn Translation
If the receiving authority does not accept Polish-language documents, a certified or sworn translation is required.
Translations can be prepared into:
- English
- French
- German
- Ukrainian
Such translations are suitable for submission to immigration authorities, employers, and public institutions.
Procedural Observations
In practice, most delays or rejections are not related to the substance of the record, but to formal issues:
- inconsistencies in personal data
- incorrectly completed applications
- missing authorization documents
For that reason, applications submitted through a representative tend to be processed more consistently, as the documentation is prepared in accordance with current administrative requirements.
Submission
Requests can be initiated remotely.
After initial contact, the Power of Attorney template and instructions are provided, and the application is prepared without delay.
Final note
This is a formal administrative procedure rather than a discretionary service.
The outcome (issuance of the certificate) depends on the register data, while the role of the representative is to ensure correct submission, proper handling, and delivery of the document.