BIRTH CERTIFICATE FROM UKRAINE

If you or your parents or ancestors were born in Ukraine, and you are currently unable to come personally to get a copy of the birth certificate (birth extract) from Ukraine, we will be happy to help you with that. Our company is called Express Translation and Legal Agency and it is located at 48 Doroshenka Street in Lviv, Ukraine.

Birth certificate

We offer translations, apostille, and retrieving of various records from Ukrainian civil registry offices and other public agencies for our clients worldwide. We provide services for Ukrainian immigrants, expats, and any individuals possessing a valid ID and having the right to request that document.

HOW IT WORKS

Who can order a birth certificate from Ukrainian official bodies?

First of all, we can only provide services to the persons who want to get their own birth record(s) or for close relatives (parents or siblings) who are entitled to request them under applicable Ukrainian law.

Please let us know the date of birth and the place of birth. Afterwards, you will need to sign an agreement with our lawyer (fully online) and the lawyer will submit a request to the Civil Registry. If the record exists, we will obtain a birth certificate or official extract for you.

How a new birth certificate will look like?

This is a very important issue! A newly issued birth certificate (as shown below) or a birth extract (for example, one issued in 2026) may contain information that differs from what appears in a USSR-era or early Ukrainian birth certificate that you may still possess (for example, one issued in the 1990s). This is because the information shown on an old certificate may differ from, or be more (or less) detailed than, the information recorded in the Civil Registry records/books.

This happens because, when issuing birth certificates in the 1950-70s, Civil Registry officers often recorded fewer details in the Birth Record Book (which was later digitized and turned into a digital register), while including more detailed information in the green-coloured birth certificate booklets issued to the parents of the newborn.

Birth Certificate from Ukraine
A new type of bith certificate

Typical errors:

  1. Birth records for persons born between 1948 and 1965 may contain either no place of birth or an incomplete place-of-birth entry, as well as no patronymic and no information about the parents’ ethnicity or nationality. This information may appear on your old Soviet-era birth certificate, but it may not exist in the Ukrainian Civil Registry records. Therefore, when you request a new birth certificate, the information is taken from the official Civil Registry records, not from your old birth certificate.
  2. Many Civil Registry records created and maintained in Crimea are unavailable, incomplete, or inaccessible following the occupation of Crimea. As a result, obtaining or correcting records from Crimea can be particularly difficult.
  3. Civil Registry records in many southern and eastern regions of Ukraine contain errors and discrepancies resulting from records originally being completed in Russian and later entered into the Ukrainian State Register in Ukrainian. As a result, variations such as Alina, Halyna, and Galyna are relatively common.
USSR birth certificate
A cover of soviet-era birth certificate

In short, they provide the information recorded in the Civil Registry, which may not necessarily be the information you expect. Unfortunately, this is the legally established procedure under which the Civil Registry operates in Ukraine. The officially recognized record of your birth is the one in a newly issued certificate (for example, one issued in 2026), not necessarily the one printed on the certificate issued at the time of your birth.

This is not always a problem, as the majority of records are accurate. However, if your birth record is incomplete or contains errors, it usually cannot be corrected simply by asking a Civil Registry officer to make the changes. In most cases, you must hire a lawyer and file a lawsuit asking the court to order the necessary amendments. If the court grants the claim, the Civil Registry will amend the record. In some cases, this process can take years.

Which birth records are available?

Birth records registered starting from 1948 onwards are generally available in the Ukrainian Civil Registry Office (RACS). Records created before 1948 are usually kept in state archives, not in the civil registry system, and require a separate archival request. Once an archival record has been obtained, the relevant entry can be created or restored in the Civil Registry, allowing an official birth certificate to be issued (as shown below).

What is a Birth Extract in Ukraine?

A birth extract contains the same information but is issued on white paper form (not blue as a traditional birth certificate). However, it has the same legal force and includes the seal and signature of Civil Registry officials, and it can be officially apostilled. If the person is deceased, or if a child is requesting a document for a parent, an official birth extract can be issued instead of a traditional certificate, in accordance with Ukrainian regulations.

Birth Extract from Ukraine
a typical Birth Extract
Birth Record

Why Choose Us for official copies of Ukrainian records?

Our company has years of experience handling Ukrainian vital records and legal documentation. We understand the intricacies of the Ukrainian civil registry system and know exactly how to navigate it on your behalf. Here’s what sets us apart:

  • Fully Online Process: Submit your request using one of the messengers, we will answer in 10 minutes.
  • Official Documents: All records are obtained directly from Ukrainian government offices and are 100% legal and authentic. Our lawyer will retrieve you document based on agreement signed online.
  • Multilingual Support: We work with clients in English, Ukrainian, Russian, and other languages as needed.
  • Apostille and Translation Services: Need your documents to be recognized abroad? We offer apostille services and certified translations upon request.

Other types of Ukrainian Vital Records We Provide

We assist in obtaining a wide range of official records from Ukraine and Poland, including:

  • Birth Certificates: Whether you were born in Ukraine or have Ukrainian ancestry, we can help retrieve your birth certificate or obtain an extract.
  • Marriage Certificates: Required for legal name changes, immigration, or proving marital status for various legal processes.
  • Divorce Certificates/Divorce Decrees: Official confirmation of marital status change, needed for remarriage, legal filings, or property division.
  • Death Certificates: Necessary for inheritance matters, insurance claims, and other legal procedures.
  • Name Change Records: Documentation confirming any legal changes to your name in Ukraine.

All records are obtained from the appropriate departments such as RAGS (Registry Office), the Ministry of Justice, and local archives. We ensure everything is completed legally and according to Ukrainian law.

Who Can Use Our Services?

We serve clients all around the world, including:

  • Ukrainian citizens living abroad
  • Individuals with Ukrainian heritage applying for dual citizenship
  • Legal professionals and notaries handling international cases
  • Immigrants and expats requiring official documentation for foreign authorities
  • Families researching genealogy or restoring lost documents
  • Birth certificate from Ukraine is a valid Civil Registry Document

No matter your location—USA, Canada, Europe, Israel, Australia, or elsewhere—our service is tailored to meet your needs with international delivery options.